Preview Mode Links will not work in preview mode

Accounting Apps Podcast | Accounting Technology | formerly Cloud Stories

“Cloud Stories is the world’s coolest accounting podcast” A guy on the Internet told me this once, and I choose to believe him!

The Cloud Stories podcast explores how business solutions integrate with online accounting software (Xero, MYOB and or QBO), and can, in turn, automate processes and improve productivity and profitability. By sharing Cloud Stories from the community listeners gain insights into how small businesses and advisory services can thrive in a brave new world of artificial intelligence, machine learning, and robots.

Over the years, Heather Smith has interviewed Accountants • Bookkeepers • Business Consultants • Cloud Advisors • Cloud Integrators • Developers • Small Business Owners • and Solution Providers • who have generously shared their own Cloud Story on the popular podcast.

Contact Heather:

Apr 24, 2024

Today I’m sharing with you a webinar I hosted on behalf of Projectworks and WorkGuru that provides an overview of alternatives to WorkflowMax by Xero as it reaches end of life 26 June 2024.

The panellists who joined me were:

  • Heidi Seal Ops Consultant at Business Sense (NZ)
  • Matthew Peng Founder at Business Continuum
  • Matt Hayter Co-Founder at Projectworks
  • Tony Harcourt Co-Founder at WorkGuru

The panellists discussed the triggers for change, comparing features of the two solutions. They explored how each platform caters to different industries. The expert implementers shared case studies of successful migrations, highlighting challenges and opportunities clients faced. The presentation covered developing a migration strategy, including exporting data, mapping business processes, and change management. Attendees learned about assessing potential solutions by considering key questions, desired outcomes, and post go-live improvements. The session emphasised preparing early by testing new platforms and leveraging experienced partners for a smooth transition. Overall, the webinar helped attendees understand options for transitioning away from WorkflowMax by Xero to Projectworks or WorkGuru.


The Flow of the webinar

  1. Understanding the Transition
    1. Trigger for Change
    2. Market Reaction
  2. Comparative Overview of Solutions
    1. Common Features
    2. Target Industries
    3. Points of Difference
  3. Deep Dive into Migration
    1. Migration Strategy
    2. Case Studies
    3. Assessing Solutions
  4. Preparation for Transition

 Relevant links

 Heidi Seal Ops Consultant at Business Sense (NZ)




 Heidi Seal Resources

The WorkflowMax Changeover Workshop : 

The 7-step process for implementation success :

Matthew Peng Founder at Business Continuum


E : 



Matt Hayter Co-Founder at Projectworks




Tony Harcourt Co-Founder at WorkGuru




Tony Harcourt Resources

Migrating from WoFM to WorkGuru Overview :  

WFM to WorkGuru One-Click Migration Tool : 

Support Solutions Hub :

Contact details:

Accounting Apps newsletter: http://HeatherSmithAU.COM

Accounting Apps Mastermind: 


YouTube Channel: